Faculty Resources
Honor Code Procedures-Faculty Member Responsibilities
This is a best practices list of basic steps to assist faculty members who suspect that a student has violated the Honor Code Policy. The faculty member may consult with their department chair or school director to determine an appropriate academic penalty.
Honor Code violations are not reported on transcripts or to outside entities. Reports are for internal tracking in order to identify repeat offenders, who will be referred to the Dean of Students.
In compliance with the Honor Code University Policy (UPPS No. 07.10.01), the faculty member will:
- Contact the student verbally or in writing (i.e., in person, virtually, via phone, or email) to discuss the alleged violation, supporting evidence, and academic penalty to be imposed as defined in Section 02.02 of the Honor Code policy.
- Clearly communicate your observations and the prescribed penalty to the student and consider their evidence/explanation. If the student fails to respond regarding the violation within three business days, move forward with the Honor Code Review Form. A hold will be placed on the student's academic record until the matter is resolved.
- After conferring with the student, if it is still suspected the student violated the Honor Code, advise the student that a report will be filed and they will be contacted by the Honor Code Council and given the option to accept or not accept the decision.
- Complete the Honor Code Review Form, attaching supporting documentation and/or evidence. Texas State NetID and login credentials will be required.
- The student will be sent an email and asked to 1) accept the faculty member's determination and waive their right to a hearing, or 2) not accept the determination and request a hearing with the Honor Code Council to review the case. If a student does not respond to the email within three business days, a hold will be placed on their academic record until the matter is resolved.
- If the student accepts, the case is closed. If a hearing is requested, a Hearing Officer will be in touch with next steps.
Reference UPPS.07.10.01 for descriptions and details of violations and other honor code policy information.