What is a Payroll Claim?
What is a Payroll Claim?
A payroll claim occurs when the employee receives an excess payment of compensation and repayment is necessary.
It is the responsibility of Payroll and Tax Compliance to make timely and accurate wage/salary payments to university employees based upon information provided by university departments and in accordance with applicable state and federal laws. When the information is not provided in a timely manner, the employee may receive an overpayment for the current payroll period and subsequent periods.
How to Prevent Payroll Claims
Departments: Majority of overpayments occur due to late PCRs or late time approvals. Departments should be aware of PCRs and payroll deadlines. If an employee is on leave or terminated and is still receiving a paycheck, please contact the office of Payroll and Tax Compliance as soon as possible.
Employees: We encourage employees to review their paystubs regularly to become familiar with their earnings, deductions, and pay schedule. The employees have access to review their earning statements by logging onto the SAP Portal. Contact the office of Payroll and Tax Compliance if you have any questions.
Recovery of Payroll Claims
The office of Payroll and Tax Compliance will send a written Payroll Overpayment Notice to the employee, or former employee, detailing the amount due to TXST. The employee can repay the payroll claim directly through a payroll deduction in accordance with the state regulations (only if actively employed), by personal check, ACH or Credit Card.
FSS/PPS No. 03.21 Payroll Overpayments Resulting in Claims and Restitution