Faculty Travel Request

The CLAS Department is offering up to $2,000 per full-time or tenured/tenure-earning faculty for research-related travel.

Eligibility

In order to receive reimbursement for travel, faculty must:

Present a professional presentation, paper, or poster at the conference/event or serve on the association's board of directors or as a primary officer (e.g., President, Chair, Treasurer, Secretary).
Have an approved travel request prior to travel.

Travel Request Process

Faculty should follow the following steps in order to receive reimbursement:

Complete a travel request (this web-based form) by the due dates below. For international travel, make sure to complete and upload international travel forms for yourself, guests, and minors travelling with you (if applicable) to submit in this request. Once approved, program admins will create a Concur Travel Request for the funding.
Make your own travel arrangements, such as booking and paying for lodging, airfare, and conference fees.
Submit receipts within two weeks after your end travel date. Program admins will complete the Concur Expense Report for you and then get your final approval.

Please note that program admins will be completing travel requests and expense reports in Concur, not individual faculty. This ensures that funds are billed to the correct account and faculty are being reimbursed the correct amount.

Please submit this form by the deadline dates below:

Fall 2024 (Sep 2024-Jan 2025), Spring 2025, and Summer 2025 events by Friday, September 20, 2024
Additional Spring and Summer 2025 events by Friday, January 17, 2025

These deadlines allow us to plan for and approve your travel in a prompt and organized fashion.

Faculty Full Name *

Email Address *

Program *

Travel Begin Date *

(e.g., date your trip will begin)

Travel End Date *

(e.g., date your trip will end)

Event Title *

(e.g., UCEA Annual Convention, Texas Counseling Association Conference)

Location Type *

Location *

City, State or City, Country

International Travel Forms

For international travel, faculty must complete and submit the following forms to this Travel Request:

T-4 - TXST employees and students
T-4G for guests (anyone else traveling with you)
T-4M for minors
T-4E for employees and T-4S for students traveling to a country with a Level 3 or 4 Travel Advisory

Forms can be downloaded at this link: https://www.txst.edu/gao/ap/travel/forms.html

Attach International Travel Forms

Event Start Date *

(e.g., first day you will attend conference)

Event End Date *

(e.g., last day you will attend conference)

Reason for Attending Event *

Presentation Title or Service Role *

You can submit a request even if proposal is not yet accepted. Ensure acceptance before travel.

Amount Requested for Reimbursement *

You can request up to $2,000.

Per Diem Rates

To determine approve rates for lodging and meals/incidental expenses, go to the US GSA website: https://www.gsa.gov/travel/plan-book/per-diem-rates.

Expense Allocation *

(e.g., Conference fee: $500, Airfare: $468, Lodging: $675, Shuttle/Transport: $100, Meals: $257)

Funding Type *

Fund Number, if available

Reimbursement Process

Submit receipts of your travel via e-mail to your program admin within two weeks after the last date your event. Unless there is an unusual circumstance, you should expect processing and reimbursement of your travel request within one month of submission.

Acknowledgement *

I acknowledge the CLAS Travel Request and Reimbursement processes.

If you happen to see this, do not fill this field.