Course Calendar
FY 2024-2025 Annual Course Calendar
Guidelines for Completing the CIM Course Addition Form
Next Cycle:
February 2025 Curriculum Cycle Deadlines
Past Cycles:
| Month | Deadline | Action |
|---|---|---|
| Year round | Faculty develop course additions, changes, and deletions in the Course Inventory Management (CIM) system | |
| Faculty have access in CIM system year round | ||
| August | 8/1/24 | Administrative Assistant reserves room for Fall 2025 University Curriculum Committee Annual Course Cycle Meetings |
| 8/1/24 | Curriculum Coordinator follows up on Fall 2024 Frequently Taught Topics Courses Report and Untaught Course Report from Deans | |
| 8/1/24 | Curriculum Coordinator follows up on Fall 2025 Frequently Taught Topics Courses Report and Untaught Course Report from Deans | |
| 8/14/24 | Curriculum Coordinator coordinates administrative and faculty CIM training sessions and distributes annual calendar with instructions | |
| 8/21/24 | Curriculum Coordinator reviews Fall 2025 saved but not submitted course proposals | |
| 8/21/24 | Curriculum Coordinator reviews Fall 2025 course deletions for Fall 2025 unsubmitted program changes | |
| 8/22/24 | Curriculum Coordinator notifies depts of fall 2025 saved but not submitted course proposals | |
| 8/26/24 | Courses begin for Fall 2024 | |
| 8/26/24 | Course additions, changes, and deletions in CIM system | |
| 8/27/24 | Curriculum Coordinator reviews "shortened workflow" courses to validate whether they should have a shortened workflow | |
| 8/27/24 | Curriculum Specialist changes Fall 2025 saved but not submitted course proposals to Fall 2026 | |
| 8/27/24 | Curriculum Coordinator prepares preliminary list of Fall 2025 course additions, changes, and deletions | |
| 8/28/24 | Curriculum Coordinator validates course numbers for additions | |
| 8/27/24 | Curriculum Coordinator distributes preliminary list to Department Curriculum Committee, College Curriculum Committee chairs, and college preparers | |
| 8/30/24 | Department Curriculum Committee approval due - courses | |
| 8/30/24 | Department Chair approval due - courses | |
| September | 9/4/24 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors |
| 9/6/24 | College curriculum committee approval due - courses | |
| 9/6/24 | College council approvals due - courses | |
| 9/6/24 | College dean approval due - courses | |
| 9/9/24 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors | |
| 9/10/24 | Assistant Vice President for Curriculum and Academic Programs sends draft Provost email with list of course additions, changes, and deletions to Associate Vice President of Academic Affairs | |
| 9/11/24 | University College Associate Dean undergraduate writing intensive course additions, changes, and deletions approval due | |
| 9/11/24 | Graduate dean approval due - courses | |
| 9/11/24 | Curriculum Coordinator develops final list of course additions, changes, and deletions | |
| 9/11/24 | Associate Vice President of Academic Affairs sends Provost email with list of proposed course additions, changes, and deletions to Executive Assistant for distribution to all faculty and Academic Affairs staff | |
| 9/12/24 | Curriculum Coordinator emails the final list of course additions and deletions to the University Curriculum Committee to begin the electronic review | |
| 9/12/24 | Executive Assistant sends email with list of proposed Fall 2025 course additions, changes, and deletions to all faculty and Academic Affairs staff | |
| 9/12/24 | All faculty and Academic Affairs staff course review begins | |
| 9/20/24 | Comments from all faculty and Academic Affairs staff review of courses due | |
| 9/25/24 | Vice Provost for Academic Innovation and Success course additions, changes, and deletions approval due | |
| 9/30/24 | Provost course additions, changes, and deletions approval due | |
| October | 10/7/24 | Curriculum Coordinator reviews saved but not submitted course proposals |
| 10/10/24 | Curriculum Coordinator reviews course deletions for unsubmitted program changes | |
| 10/11/24 | Curriculum Coordinator notifies depts of saved but not submitted course proposals | |
| 10/31/24 | Course additions, changes, and deletions in CIM system | |
| November | 11/1/24 | Curriculum Coordinator reviews "shortened workflow" courses to validate whether they should have a shortened workflow |
| 11/1/24 | Curriculum Specialist changes saved but not submitted course proposals | |
| 11/1/24 | Curriculum Coordinator prepares preliminary list of course additions, changes, and deletions | |
| 11/1/24 | Curriculum Coordinator distributes preliminary list to college curriculum committee preparers | |
| 11/1/24 | Curriculum Coordinator validates course numbers for additions | |
| 11/8/24 | Department Curriculum Committee approval due - courses | |
| 11/11/24 | Department Chair approval due - courses | |
| 11/12/24 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors | |
| 11/22/24 | College curriculum committee approval due - courses | |
| December | 12/6/24 | College council approvals due - courses |
| 12/9/24 | College dean approval due - courses | |
| 12/10/24 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors | |
| 12/11/24 | Assistant Vice President for Curriculum and Academic Programs sends draft Provost email with list of course additions, changes, and deletions to Associate Vice President of Academic Affairs | |
| 12/12/24 | University College Associate Dean undergraduate writing intensive course additions, changes, and deletions approval due | |
| 12/16/24 | Graduate dean approval due - courses | |
| 12/16/24 | General Education Council undergraduate core curriculum course additions, changes, and deletions approval due | |
| 12/16/24 | Curriculum Coordinator develops final list of course additions, changes, and deletions | |
| 12/17/24 | Associate Vice President of Academic Affairs sends Provost email with list of proposed course additions, changes, and deletions to Executive Assistant for distribution to all faculty and Academic Affairs staff | |
| 12/18/24 | Curriculum Coordinator emails the final list of course additions and deletions to the University Curriculum Committee to begin the electronic review | |
| 12/19/24 | Executive Assistant sends email with list of proposed Fall 2025 course additions, changes, and deletions to all faculty and Academic Affairs staff | |
| 12/19/24 | All faculty and Academic Affairs staff course review begins | |
| January | 1/13/25 | Courses begin for Spring 2025 |
| 1/20/25 | Comments from all faculty and Academic Affairs staff review of courses due | |
| February | TBD | Schedule of classes go live for summer and Fall 2025 |
| 2/7/25 | University Curriculum Committee meeting review course additions and deletions (3rd meeting) | |
| 2/10/25 | Curriculum Coordinator reviews saved but not submitted course proposals | |
| 2/10/25 | Curriculum Coordinator prepares and distributes University Curriculum Committee courses meeting minutes (3rd meeting) | |
| 2/11/25 | Curriculum Coordinator reviews course deletions for unsubmitted program changes | |
| 2/11/25 | Curriculum Coordinator notifies depts of saved but not submitted course proposals | |
| 2/14/25 | Vice Provost for Academic Innovation and Success course additions, changes, and deletions approval due | |
| 2/28/25 | Course additions, changes, and deletions in CIM system | |
| March | 3/3/25 | Curriculum Coordinator reviews "shortened workflow" courses to validate whether they should have a shortened workflow |
| 3/3/25 | Curriculum Specialist changes saved but not submitted course proposals | |
| 3/3/25 | Curriculum Coordinator prepares preliminary list of course additions, changes, and deletions | |
| 3/3/25 | Curriculum Coordinator validates course numbers for additions | |
| 3/4/25 | Curriculum Coordinator distributes preliminary list to Department Curriculum Committee, College Curriculum Committee chairs, and college preparers | |
| 3/7/25 | Department Curriculum Committee approval due - courses | |
| 3/10/25 | Department Chair approval due - courses | |
| 3/11/25 | Curriculum Coordinator updates preliminary list of course additions, changes, and deletions and drafts Provost email to faculty & advisors | |
| 3/21/25 | College curriculum committee approval due - courses | |
| 3/24/25 | College council approvals due - courses | |
| 3/25/25 | College dean approval due - courses | |
| 3/25/25 | Assistant Vice President for Curriculum and Academic Programs sends draft Provost email with list of course additions, changes, and deletions to Associate Vice President of Academic Affairs | |
| 3/28/25 | University College Associate Dean undergraduate writing intensive course additions, changes, and deletions approval due | |
| April | TBD | Registration begins for Fall 2025 |
| 4/1/25 | Graduate dean approval due - courses | |
| 4/1/25 | General Education Council undergraduate core curriculum course additions, changes, and deletions approval due | |
| 4/3/25 | Associate Vice President of Academic Affairs sends Provost email with list of proposed course additions, changes, and deletions to Executive Assistant for distribution to all faculty and Academic Affairs staff | |
| 4/4/25 | Executive Assistant sends email with list of proposed Fall 2025 course additions, changes, and deletions to all faculty and Academic Affairs staff | |
| 4/4/25 | All faculty and Academic Affairs staff course review begins | |
| 4/4/25 | Curriculum Coordinator emails the final list of course additions and deletions to the University Curriculum Committee to begin the electronic review | |
| 4/21/25 | Comments from all faculty and Academic Affairs staff review of courses due | |
| May | 5/2/25 | University Curriculum Committee meeting review course additions and deletions (3rd meeting) |
| 5/5/25 | Curriculum Coordinator prepares and distributes University Curriculum Committee courses meeting minutes (3rd meeting) | |
| 5/9/25 | Vice Provost for Academic Innovation and Success course additions, changes, and deletions approval due | |
| 5/30/25 | Curriculum Coordinator submits CBM 003 to Texas Higher Education Coordinating Board | |
| July | 7/25/25 | Administrative Assistant reserves room for 2025-2026 University Curriculum Committee orientation |