Frequently Asked Questions

The Graduate College coordinates the editing and printing of the Graduate Catalog. Contact their office for additional information. Degree plans are not included in the Graduate Catalog. Graduate degree audits are located in DARS and are updated by contacting the Graduate College.

Curriculum Services coordinates the editing and printing of the Undergraduate Catalog. The course additions, changes, and deletions will be added to the catalog edit before it is sent to each College. At that time, faculty and/or staff will edit the degree plans for correct inclusion of courses. The degree audits in DARS are updated by Supervising Advisors at the undergraduate level.

The department is required to submit a course inventory change form. The form should include in the description, the change in prerequisites or corequisites and the justification for the change.

Repeatable for credit means that this course can be repeated by the student for credit in his degree. If the student takes this course a second time, both letter grades will count in the student’s GPA and in the hours calculated towards a degree. If this option is not indicated on a course form and a student takes a course for the second time, the second grade will replace the first in the student’s GPA and on the transcript.

1) All letter grades: A, B, C, D, F, I, W are all valid for entry by the faculty.
2) Credit/Non-credit grades: CR, PR, F, I, W are all valid for entry by the faculty.

Use the same CIP code as the header record. Curriculum Services will verify the code upon submission.

Use the CIP code that most closely relates to the course description. You can find CIP code information on the THECB website at http://www.txhighereddata.org/Interactive/CIP/. The CIP code is unnecessary for a course deletion proposal and most course change proposals.
The Curriculum Services office will review CIP codes submitted on course proposals for verification that our University is authorized to teach under this code.

The student transcript allows for 18 character course titles.

The general rule is that if 50% or more of the course description and course content are changing, you create a new course. This requires a course addition form and supplemental form. If the old course will no longer be offered, you must also submit a course deletion proposal.
If the course description and content are changing, but less than 50% of the content and description changing, then you should submit a course change form with the updated course description. This will also require an updated supplemental form.

Cross-referenced and cross-listed courses are courses that have been determined by the faculty to be equivalents with at least 50% of the same course content. Cross-referenced and cross-listed courses count as repeats of each other in grade point calculations and degree audits. Cross-referenced courses can be inactive or active courses, whereas cross-listed courses are typically active courses. Cross-referenced and cross-listed courses can be established across multiple academic administrative units or in a single unit. If course additions are proposed as replacements for deleted courses, then the course addition proposal should include the deleted course as a cross-reference.

Guidelines for Completing the CIM Course Addition Form

Yes. Because this course was never taught, the department may submit a course change proposal (P.P.S. 2.01, Attachment B), along with the supplemental form (P.P.S. 2.01, Attachment C). The form requires Chair and Dean approval. It can then be submitted to the Curriculum Services office in JCK 1040.

If there is a header record in the course inventory, the Curriculum Services office can add a topics course as soon as they receive a topics course proposal, with the required signatures (Chair, Dean, and Graduate Dean if applicable) and the required supplemental form. We will email you with confirmation of entry and you can immediately schedule the course.

A header record course is a permanent course and is used for reporting purposes at the THECB. This course must be processed through the annual course cycle; just as all other permanent courses are processed.
The department will submit a header record course proposal along with two possible topics courses. For example, MKT 5397 is submitted as the header record course and MKT 5397A and MKT 5397B are submitted as the two potential topics.

No. This course is used for reporting purposes only and is not intended to be taught.

The two potential topics courses you submit are just that, potential topics. The submission of two potential topics demonstrates to the review bodies (CCC, UCC, BOR, etc.) that the department has seriously considered this option and that the department has ideas that could be of interest to their students. It is not required that these actual topics be scheduled and taught.